Reports to:   General Manager

 Role:

Act as the communication link between the Site Manager, General Manager and client.  Communicate and report changes and amendments and ensure that changes have been completed.  Provide information and service to the client.

 1.    Financial Performance

• Directly responsible for overall project profitability and management.
• Ensure that responsibilities are completed on time as required.
• Review financial data with the Site Manager, and project variances and recommend action steps to maintain profitability.
• Maintain positive cash flow on each project assigned.

 2.    Information and Reporting

• Provide the important link for information flow between Site Manager and Owner. 
• Provide the important link for information flow between Site Manager and Regional Manager.
• Responsible for all project files and ensure that each member of the Project Management team member receives accurate and detailed information on a timely basis.
• Complete a monthly report on all projects and submit a hard copy to the Vice President.
• Each report must include any variance from budget.
• Review all information submitted by the Site Managers.  Information contains updates on progress of project, schedule, expenses, manpower and other incidents.
• Prior to start of any project, attend a Job Start Up Meeting.  Each meeting will be minuted with a copy distributed to senior management.
• Complete a Job Close Out Report at the end of each project.

  3.    Shop Drawing Control and Approval

• Review and circulate all shop drawings for approval to ensure schedule is maintained.

 4.    Scheduling Updates

• Update Owner of progress.  This is done verbally and followed up in writing to highlight phases of completion, other situations that are out of the ordinary, changes and concerns.
• Update Regional Manager daily of situations that are out of the ordinary, changes and concerns that may delay the completion date.

 5.    Licences & Permits

• Apply for all licenses and permits prior to job start up.

6.    Tests/Inspections & Quality Control Coordination

• Schedule all site inspections in conjunction with the Site Manager during the progress of the project.
• Be aware of the progress at each site, and schedule inspections as needed and in advance so that there are no delays as a result of approvals from Inspectors.

 7.    Billings Control

• Coordinate with Regional Manager& Contract Administration to ensure that progress is on schedule and that the Owner will be billed appropriately as per the contract.
• All billings are to be done on time as per the contract.  Billing dates that fall on a statutory holiday are to be billed the last working day prior to the holiday.

 8.    Sub-Contractors Control

• Coordinate with Site Manager to ensure that Sub-contractors have completed their assigned work on schedule and that they can be paid appropriately, at the correct fee, for work completed to date.

 9.    Change Management

• Make amendments to schedule/project as approved by the Regional Manager& Contract Administration.
• Communicate information immediately to Site Manager and provide update to Director of Quality Assurance.
• Amend costs/billings as negotiated in the contract.
• Notify Regional Manager& Director of Quality Assurance immediately if changes result in a variance of budgeted expense and/or a delay in the completion time and seek approval of changes.

 10.  Personal Management

• Be proactive in planning and organizing your workload.
• Portray a win/win attitude in your relationships with sub-trades, suppliers, client and employees.
• Organize by identifying and executing around priorities.
• Present a personal professional image at all times.
• Ensure that workplace and corporate equipment are presented and maintained in a professional manner.
• Use ethical behavior and encourage it in others, in compliance with the company’s Personal Code of Conduct.

 11.       Internal Equipment & Asset Control and Inventory

• Schedule usage of internal equipment from one site to the next, and be able to track the location of each piece of equipment.
• Assess replacement schedule for equipment that has been worn or damaged due to general wear and tear.
• Order equipment in emergencies.  Maintain database of suppliers, equipment available, and delivery time.

 12.       Client Services and Relationship Building

• Maintain positive relationships and liase with Owner on an as needed basis.
• Identify opportunities for continued future projects and business development.

 13.       Procurement

• Prepare itemized lists from Project drawings and Project Scope documents to send to external supplier for quotations
• Evaluate and make recommendations regarding purchase of required items
• Negotiate terms and pricing as applicable to projects

 14.       Project Close Out

• Responsible for project turnover documentation.

 Supervision:

• Directly supervises  overall project
• Indirectly supervises Site Managers
• Indirectly supervises employees assigned to individual projects
• Indirectly supervises Administration and Project Coordinators assigned as project support

Reports to:  Division Manager – Industrial Division

 Role:

Directly responsible for project coordination at assigned Industrial jobsites, main shop and warehouse.  Provide administrative, purchasing and support for each designated project under the direction of the Division Manager, Project Manager(s) and site personnel as required

1.    Purchasing and Usage of Equipment/Materials 

• Responsible for the purchasing, allocation and delivery of project supplies.
• Ensure that all items ordered are delivered as specified and on time.
• Establish and maintain an equipment and consumable inventory.
• Authorize release and return of equipment/materials/tools from inventory to projects.
• Responsible for acquisition and return of rental equipment.
• Responsible for acquisition and return of required site facilities;  i.e.  job trailers, water, power, gas, IT, etc.
• Assist in IT requirements for Division Office

 2.         Maintenance

•  Arrange for maintenance and repair of company vehicles and maintain a complete file for each.
• Ensure that all company vehicles and equipment has required insurance, permits and inspection certificates are current.
• Assign, track usage of fuel cards.  Code fuel costs to appropriate unit numbers and projects.
• Arrange and track repairs and required maintenance of equipment/materials/tools.

3.         Communication and Reporting

•  Review project information, set up and maintain job files.
• Maintain daily diary, as well as other reporting that may be required and instructed at job start up.
• Maintain daily/regular communication with the Project Manager(s) and Site personnel.
• Provide updates on any issues or job related concerns that would likely impact schedule, financial performance, or quality of work.
• Immediately convey client concerns and comments to the Manager – Industrial Division and Project Manager

 4.         Financial Performance

•  Assist in preparation of draft cost estimates or quotations for the Industrial Division and check for accuracy.
• Compare estimates to subsequent actual costs and identify variances.
• Assist in preparation of estimates of quantity of supplies to reflect actual material required to execute the work.
• Obtain vendor pricing and maintain a database for all key product lines/equipment.
• Continually evaluate new suppliers and make recommendations on supplier contracts.
• Log all PO’s and project information directly into Timberline.
• Follow up on requests for quotations for all change proposals and ensure responses are received within the allotted time frame.
• Assist in budget preparation for equipment purchases including replacement or repair

 5.         Personal Management

•  Be proactive in planning and organizing your workload.
• Portray a win/win attitude in your relationships with sub-trades, suppliers, clients and peers.
• Organize by identifying and executing around priorities.
• Present a personal professional image at all times.
• Ensure that workplace and corporate equipment are presented and maintained in a professional manner.
• Use ethical behavior and encourage it in others, in compliance with the company’s Personal Code of Conduct.

 6.         Business Development

•  Participate in positive relationship building with prospective and existing clients.
• Identify opportunities for continued future projects and business development.
• Disclose all client discussions, correspondence and concerns by copy or notice to the Manager – Industrial Division.

Responsibilities will include:

•  Leading branch sales and operational efforts 
• Preparing and presenting monthly profit and loss statements and yearly budgets
• Champions and provides leadership that results in a safe work culture, is responsible and accountable for the safety of the staff under his Overall people leadership accountabilities for all staff reporting in to the role.
• Excellent leadership and entrepreneurial skills.
• Ensure workplace safety
• Ensures the reputation of Cormode & Dickson is maintained at all times by promoting respectful and courteous communication and behavior toward all clients, employees, visitors, contractors and others that may come in contact with staff.
• Overall accountability for the efficient and profitable execution of divisional projects, including full accountability for project costs, revenue, scope changes, personnel and administration.
• Strong interpersonal and communication skills – both written and verbal.
• They must be analytical, detail oriented, hands on, and a team player.
• Excels at customer service and has the ability to deal with customers under stressful situations.
• Able to attract, train and retain employees.   
• Skilled at management of multiple projects, opportunity analysis and decision-making.
• Have a good accounting competency, including ability to plan and monitor budgets.
• Can celebrate successes and keep the focus on the long term
• Develops and maintain productive client relationships throughout relationship life cycle (pre-bid to site clean-up).
• Communicates and champions vision, mission, divisional strategy, targets, and successes.
• Oversees multiple projects within assigned scope.
• Implement and monitor success of overall division strategy by ensuring the development of monthly/yearly resource and revenue forecasting and budgets and cost reporting.
• Steward project management to ensure profit margins are achieved.

SAFETY

• Ensures all safety policies, provisions and procedures, including safety meetings and investigations, are carried out as prescribed, and all incidents and accidents are reported to appropriate individuals in a timely manner.

LEADERSHIP

• Acts as a mentor and leader
• Champions the disciplined adherence to the Company’s Code of Conduct & Ethics, while ensuring compliance to all Safety & Environmental and other applicable policies & expectations.
• Champions, and facilitates team work and harmony between all staff and crews by promoting and fostering a positive, visible team attitude.
• Champions a culture of communication, clear accountability and effective documentation.
• Ensures performance reviews are conducted on a regular basis and career development plans are in place for all divisional staff.
• Communicates vision, mission, divisional strategy, targets, and successes.
• Ensure and enforce compliance to all company, client and legislated Safety policies and procedures.

EFFECTIVE JOB EXECUTION

• Provides input to business development including pre-qualifications.
• Manages and ensures compliance to Corporate and client policies, procedures, orientations
• Provides input and direction into bid strategy, including completion of bid reviews, approval and signoff as required.
• Negotiates contracts, change management and claims.
• Conducts regular on and off-site project reviews for safety, QA performance.
• Ensures contract management, billing generation and collection.
• Assigns optimal Project Management teams.
• Ensures accurate and timely reporting of project financials.
• Reports significant project concerns, issues, performance setbacks and achievements to the President and Vice President Operations
• Ensures all safety provisions and procedures are carried out and all incidents and accidents are reported to appropriate individuals.
• Provide direction and set production targets for Project Managers/Site Managers